Every purchase order in LynxERP can go through tiered approval, be received automatically or in stages per branch, and be recorded as a supplier payable with its full payment history.
Purchase order
PO-0921
Supplier:Mitra Supply Co.REF-SUP-7731
Product A
20 × IDR 45,000
Product B
10 × IDR 28,500
Every purchase order stage is recorded, controlled, and linked to stock and supplier payables.
Purchase orders can move through submitted → reviewed → approved → in progress. This flow can be switched on or off per company from the company settings page.
Each branch chooses how it receives goods from suppliers: automatically in one go, or in stages as deliveries arrive. Received goods are recorded straight into per-warehouse stock.
Cost price is calculated from the purchase price after discount, so it reflects what you actually paid. Every order can carry a reference number and multiple additional notes.
Purchases from suppliers are recorded as payables, and every payment goes into the history. The outstanding balance for each supplier is always clear.
Goods returned to suppliers are recorded together with their refunds. Mistyped transactions are formally cancelled — kept on record, not deleted — and orders can be closed manually once they are done. It is all visible on the purchasing monitoring dashboard.
Set the approval flow and receiving branch, then take one purchase order from request and goods receipt through to payment, return, or cancellation.
Company settings
Receiving branch
Purchase order
PO-0925
Mitra Supply Co.REF-SUP-7731
Product A
20 × IDR 50,000−10%
Cost/unit
IDR 45,000
Product B
10 × IDR 30,000−5%
Cost/unit
IDR 28,500
Notes
Supplier payable
Mitra Supply Co.
Outstanding
IDR 0Stock received into warehouse
PO history
No. The tiered approval flow (submitted → reviewed → approved → in progress) can be switched on or off per company from the company settings page.
Goods receipt can be configured as automatic or staged to suit each branch. Received goods are recorded in per-warehouse stock.
Cost price is calculated after discount. Each product variant's cost price is also recalculated in real time whenever a stock transaction occurs.
Mistyped purchase transactions are formally cancelled — kept on record rather than deleted — so the trail can always be traced.
Yes. Supplier payables are recorded along with their payment history, and the purchasing monitoring dashboard helps you keep track of purchasing activity.
Purchase returns are recorded in full, together with their refunds.
Yes. Companies can design their own print templates (delivery notes, receipts, and more) with their logo, used consistently across purchasing transactions.
Beyond the basics: payment terms, tax ID & taxable status, contact person, WhatsApp, and supplier bank accounts. The system also warns you when a new supplier name looks similar to an existing one, to avoid duplicates.
We'll walk you through point of sale, multi-warehouse stock, purchasing, and dashboards — mapped to your own business processes.
